Administrative Professional in Pharmaceutical Sciences

Beschreibung

For our international partner based in Basel, we are looking for a qualified and motivated Administrative Professional in Pharmaceutical Sciences for a temporary contract of 12 months with a possible extension.

In the PS Business Excellence Chapter we are supporting all Pharmaceutical Sciences Chapters, Portfolio Squads, Communities and the Marketplace tool. Collaboration, flexibility, can do attitude and a professional growth and learning mindset is key to being successful in this team. You work in close partnership with your colleagues in the Business Excellence chapter in order to provide key administrative and logistics support to the approximately 500 colleagues in the Pharmaceutical Sciences organization.

Tasks

• Support several chapters (organizational units)
• Actively build and support networks with stakeholders within and beyond Pharmaceutical Sciences, pRED
• Ensure the right information is available to the teams, in the right level of details, at the right time, enabling a smooth workflow- Such as distribution lists, system  updates and general communication
• Support in organizing large meetings, group trips and events (workshops, forums, offsites)
• Organize travel visas and congress attendances or meetings with external participants
• Managing / coordinating complex calendar tasks for PS Chapter Leads
• Proactively contribute to the team spirit and act as a connector when needed
• Support People & Culture topics (badge/access management, Workday, Cornerstone, OnePortal)
• Organize job interviews across sites
• Assist new employees with induction programs including the preparation of on-boarding schedules
• Contribute to special projects and initiatives
• Guest and visitor management

Must Haves

• Successfully completed commercial training
• At least 3 years experience as an assistant or comparable commercial activity
• Fluent written and spoken English and German
• Proficient in GSuite, MS Office suite and familiar with digital tools
• Curiosity to explore how our culture of digital collaboration enables us to act as one team
• Excellent intercultural communication skills
• Solution-oriented, independent thinker with a growth mindset
• Curious, prepared to collaborate and co-create across chapters / portfolio squads/ communities / pRED and open for new ways of working
• Self-motivated, able to thrive in a non-hierarchical, self-organizing environment
• Create fit for purpose solutions, simplify, prioritize for impact and get things done with a “can-do” attitude
• Ready to take smart risks
• Highly encouraged giving and receiving feedback
• Team centric mindset that fosters a culture of expertise- and best practice sharing

Are you interested? Do not hesitate and submit your complete application documents online today.

We also process applications by post, but will not return them for administrative reasons. We look forward to hearing from you!